Methodology and conflict of interest
Short version: every price and turnaround time comes from the service's own public page, captured on 2026-11-12, linked in the row where it appears. We didn't buy work from any service. Medrecords AI publishes this site and sells software that competes with some of these services, so we follow 6 written rules, listed below.
Limits: We have not ordered work from the services listed: prices and turnaround times are what each service publishes on its own site on the date shown, and the worked example uses a synthetic file.
Where the numbers come from
| Source | Used for | Captured |
|---|---|---|
| Google US results for 9 buyer searches, such as "best medical record review services" and "medical record review services cost per page" | Which services to read, and what the ranking pages leave out | 2026-11-12 |
| Price, service and FAQ pages of each service named | Prices, minimums, turnaround, what is included | 2026-11-12, linked per row |
| California Code of Regulations, title 8, section 9795 | The ML-201 record review rate | 2026-11-12 |
| ICAHN External Peer Review Network brochure (PDF) | Hospital peer review price and turnaround | 2026-11-12 |
| 45 CFR 164.524 | The HIPAA right of access timeline | 2026-11-12 |
We read pages with a web extraction tool and, where it failed, with a plain download. We list a service only if it publishes a number we can compare. Services that quote only after upload aren't left out because of a judgment about quality; there is just nothing to put in the table.
How we turn rates into a file cost
- Hourly rates are converted with the hours each service gives in its own example. Where a service gives a range, we show the range.
- Where a tier rule is ambiguous, we show both readings and say so.
- The worked example is a synthetic 1,400-page file with 250 exact duplicates. No real patient record was used.
- We don't add any service's rush fee, revision fee or add-on unless the example says so.
Our conflict of interest, and the rules we follow
Medrecords AI publishes this site. It sells software for physicians who review records themselves, which is an alternative to buying some of the services on these pages. That is a conflict. Our rules:
- A disclosure line sits at the top and bottom of every page.
- Medrecords AI is labelled as ours wherever it appears, and is never listed as a service.
- Every page says when a service is the better buy, including the cases where software, ours included, can't do the job.
- Links to medrecords.ai appear only on the page about our product and in marked boxes on a few pages.
- We make no claim about a service that its own website doesn't support, and we link the page we read.
- Any service can correct its entry by email to aj@medrecords.ai. Confirmed corrections go live within 2 business days.
How often we recheck
Prices and turnaround times are rechecked at least every 45 days. The updated date on each page is the last time its facts were checked.
Questions about our method
Did any service pay to be listed?
No. There are no paid placements or affiliate links on this site.
Why aren't more firms listed?
This site is about how to buy, so it lists only services that publish a price or turnaround we can compare. It is not a directory of review firms.
Did you test the services?
No. We read their published terms. Use the 20-entry check on the statement of work page to test any service on your own file.