Medical record review quote comparison calculator
Answer in brief: enter your file's page count and duplicate share, then up to 3 quotes in whatever model each vendor used. The calculator applies each quote's minimum, rush fee and duplicate rule and shows the total for the file and the cost per unique page, so an hourly quote and a per-page quote can be compared. It runs in your browser; nothing is sent anywhere.
Limits: We have not ordered work from the services listed: prices and turnaround times are what each service publishes on its own site on the date shown, and the worked example uses a synthetic file.
Compare your quotes
The 3 quotes start filled with published examples captured 2026-11-12: a $0.25 per-page service with a $150 minimum, a $25-an-hour service reading 100 pages an hour, and per-page software at 10 cents a page after duplicates. Overwrite them with the quotes you actually received.
How each line is calculated
- Pages billed: all pages received if the vendor bills duplicates (or won't say), otherwise unique pages only.
- Per page: pages billed x rate. Per hour: pages billed / pages per hour x rate. Per file: the rate as quoted.
- Minimum: if the result is below the minimum, the minimum applies.
- Rush: the surcharge applies to the price after the minimum. Add-ons are added last.
- Your checking time: hours per 1,000 pages received x your hourly value, for every quote you'd still check. Set it to match your own experience; we don't supply a default because it depends on whether the output cites pages.
- Cost per unique page: the total divided by unique pages, so quotes that bill duplicates show their real cost.
Pages per hour: where to get the number
An hourly quote is only comparable once you know the reading speed. Ask the vendor for an hours estimate on your file. If you need a starting point, the published examples captured 2026-11-12 imply:
| Service | Published example | Pages per hour implied | Source, date |
|---|---|---|---|
| Medico Legal Request | 500 pages, about 10 hours | About 50 | medicolegalrequestllc.com/pricing, 2026-11-12 |
| Medilenz | 500 pages, about 5 hours | About 100 | medilenz.com/pricing, 2026-11-12 |
| RRR Health Tech | 600 pages, 4 to 8 hours | 75 to 150 | medicalrecordsreviewforattorneys.com, 2026-11-12 |
Medilenz also states about 250 pages an hour as a general benchmark for its team; we used its 500-page chronology example because that is the deliverable most buyers order.
3 ways to read the result
- If the totals are close, pick on scope and citations, not price. A quote $40 cheaper that doesn't cite pages costs more in checking time.
- If a minimum decides the winner, your files are small for that vendor. Try a smaller file size in the calculator to see where the minimum stops mattering.
- If the duplicate setting flips the ranking, ask each vendor in writing how duplicates are billed before you sign.
Questions about comparing quotes
How do I compare an hourly quote with a per-page quote?
Convert the hourly quote to a file price with the vendor's own hours estimate, or with the pages per hour its published examples imply (about 50 to 150 for the 3 services that publish one). Then compare totals for the same file.
Why does the calculator ask about duplicate pages?
Records from several providers repeat the same documents. A vendor that bills every page received charges for every copy, which can change the ranking of quotes on a large production.
Does the calculator store my numbers?
No. It runs in your browser and sends nothing. Refreshing the page resets it.